T/NXXH 069-2024 Brand chain store supplier settlement specifications

Scope

Scope: This document specifies the process responsibilities, principles, structure, description, and standards of the supplier settlement process, as well as audit points and precautions. This document applies to supplier settlement. **Main Technical Content:** 3. Terms and Definitions: There are no terms or definitions requiring definition in this document. 4. Process Responsibilities: - The Merchandising Department is responsible for negotiating and signing contracts with suppliers. - The Finance Department pays invoices and collects fees according to the contracts. - The Receiving Department receives goods, checks inventory with stores, and enters data for receipt and returns into the system. - Suppliers provide invoices according to the Settlement Process, reconcile with the settlement accountant, and pay channel income. - The Contract Department is responsible for contract approval, archiving, and daily management. 5. Process Principles: - Fees must be deducted after signing contracts. - Payment follows receipt. - Separate income and expenditure accounts. - All data must be tracked through the MIS system, and comprehensive statistics should be collected. - Receipts and returns must be audited before payment. 6. Process Structure: This process connects with the "Purchasing and Ordering Process," "Receiving Process," and "Inventory Operation Process." 7. Process Description: - The Financial Director handles settlement based on the Monthly/Annual Funding Plan. - The Settlement Department organizes invoices for payable accounts based on system data during the payment period. - Suppliers reconcile with the Settlement Department to verify inventory, sales documents, and return documents, confirm payable amounts, and submit invoices. - For abnormal invoices, the Purchasing Department assists in reconciliation. - After verification, the Settlement Department conducts first

Development Information

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