T/GDCKCJH 005-2020 Active Group standards

T/GDCKCJH 005-2020 The Management Standards for Archives of Special Equipment Inspection and Testing Bodies (General Rules)

Publish Date: 2020-04-23 Implement Date: 2020-05-10 For services related to genuine standard inquiry, procurement, translation, and other related services in China, please Contact Us

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Basic Information

Standard Code: T/GDCKCJH 005-2020

Standard Type: Group standards

Standard Status: Active

is_force_gb: no

CCS Name: Library, archives, literature, and information work

ICS Name: Informatics

Publish Date: 2020-04-23

Implement Date: 2020-05-10

Scope

Scope: This standard specifies the terms and definitions, general requirements, filing scope, file numbering and organization, file transfer and boxing, file storage and utilization, file digitization, and other special requirements for the file management of special equipment inspection and testing institutions. This standard applies to the management of all types of files by special equipment inspection and testing institutions; Main technical content: (1) General requirements 1. File management units shall, in accordance with the principle of unified leadership and hierarchical management, include file work in their work plans and leadership agendas, establish comprehensive archives rooms to be responsible for the organization, storage, appraisal, statistics, and provision of files for use in their units, and appoint full-time or part-time file managers. 2. File rooms should be centrally located and set up as a separate area. According to needs, separate file office rooms, sorting rooms, reading rooms, and file storage rooms should be provided, and these rooms should be arranged according to the types of file carriers. Where conditions do not permit, files should be organized according to the types of carriers. The location of file offices should be convenient for the management of file storage rooms. The location of file storage rooms should be moisture-proof, fire-proof, and protected from direct sunlight, and should not be adjacent to water rooms, bathrooms, cafeterias (kitchens), electrical substations, garages, or other places that may endanger the safety of files. (2) Filing scope 1. The scope of file filing includes: technical files, document files, instrument and equipment files, financial files, audio-visual files, scientific research files, physical files, electronic files, etc. For institutions with conditions, it also includes construction project files, personnel files, etc. 2. Filed materials should be true, accurate, systematic, with