T/GDCKCJH 006-2020 Active Group standards

T/GDCKCJH 006-2020 Special Equipment Inspection and Testing Institute Archives Management Specification: Document Archives

Publish Date: 2020-04-23 Implement Date: 2020-05-10 For services related to genuine standard inquiry, procurement, translation, and other related services in China, please Contact Us

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Basic Information

Standard Code: T/GDCKCJH 006-2020

Standard Type: Group standards

Standard Status: Active

is_force_gb: no

CCS Name: Library, archives, literature, and information work

ICS Name: Informatics

Publish Date: 2020-04-23

Implement Date: 2020-05-10

Scope

Scope: This standard specifies the terms and definitions, general requirements, filing scope and classification, file numbering and organization, file transfer and boxing, file storage and utilization, and file digitization for the management of documentary archives in special equipment inspection and testing institutions. This standard applies to the management of documentary archives by special equipment inspection and testing institutions. Main technical contents: (1) General requirements: - Define the filing scope of document materials and classify the retention period of archives, ensuring that the preserved archives reflect the main functions and activities of the institution, preserve its historical appearance, and are easy to store and utilize. - Organize and file documents in accordance with their formation process, maintaining the organic connection between documents. - Classify and file documents according to their different values to facilitate storage and utilization. - Ensure the consistency and stability of the classification scheme for paper and electronic documents during file organization. - Maintain the consistency and stability of the classification scheme for the same archival series. - Classify documents by year - institution - retention period. - Calculate the filing deadline for documents based on the year they were completed. The year of the document should be the year it was signed. For individual documents formed across years, such as conferences held across years or cases handled across years, they should be uniformly placed in the year they were completed. - The basic content and retention period of archived materials. - Specific requirements for file numbering and organization, including numbering, cataloging, components, and arrangement. - Refer to Chapter 7 of T/GDCKCJH 001—2020 for file transfer and boxing. - Refer to Chapter 8 of T/GDCKCJH 001—2020 for file storage and utili